Job Description
What Makes This Role Exceptional
This is far more than standard executive support—it’s strategic partnership at the highest level. As the Chief of Staff of an ultra-exclusive family office in Irvine, CA, you are entrusted to understand the CEO’s vision, anticipate operational needs, and be the force multiplier ensuring seamless execution—both strategically and tactically.
Key Responsibilities
- Strategic & Tactical Execution: Lead high-impact initiatives while managing detail-rich tasks, ensuring every action aligns with the CEO’s overarching goals.
- Proactive Anticipation: Identify and resolve potential issues before they arise, ensuring smooth operations and allowing the CEO to focus on only what they can do.
- Dynamic Coordination & Filtering: Manage a complex calendar and communications flow with discretion, clarity, and precision.
- Executive Travel Orchestration: Oversee every tier of travel logistics—from ultra-premium arrangements (private jets, real-time itinerary updates, private staff coordination) to streamlined business-class travel and monthly recurrence trips.
- Event & Off-Site Leadership: Plan and coordinate high-level events, retreats, or personal gatherings—either solo or in partnership with event teams.
- Project Overflow Management: Take ownership of the CEO’s overflow tasks—delivering both routine and strategic outcomes.
- Personal & Household Logistics: Seamlessly shift between executive-level responsibilities and personal support—whether that’s preparing a briefing, arranging a meal, or booking a flight.
- Operational Agility: Adapt effortlessly—executing both polished presentations and granular operational details as needs shift.
Core Skills & Proficiencies
Hard Skills
- Advanced user of PowerPoint, Word, Outlook—comfortable supporting high-stakes presentations and communications
- Highly proficient in Excel for reports and data management, without needing complex macros
- Skilled with Zoom, Microsoft Teams, WebEx—confidently managing executive communications, town halls, and board sessions
- Tech fluent on both Mac and PC, with practical troubleshooting abilities
- Experienced with expense systems like Concur (or equivalents)
- Familiar with collaboration platforms: SharePoint, OneDrive, etc.
- Comfortable navigating CRM tools (e.g., Salesforce) or systems as needed
- Quick to master new technologies and internal systems
- Prior exposure to supporting Board of Directors is highly valuable
Soft Skills
- Exceptional emotional intelligence—empathy, self-awareness, and interpersonal finesse—critical for executive dynamics
- Meticulous attention to detail—anticipating errors before they surface
- Masterful communication—you adapt your tone and format across mediums (text, email, phone, in-person) to influence without authority
- Strategic problem-solving—steady, creative, and proactive in navigating complex challenges
- Agile and resilient under pressure—fluidly pivoting as priorities shift
- Effective research and networking—you know who to ask or where to look to get things done
- Deep professional discretion—trusted with sensitive and confidential matters
- "Always on" mindset—resourceful, solution-obsessed, driven to deliver with creativity and grace
- Relationship builder with a strong internal and external network—knowing how to connect and grow influence from day one
Ideal Candidate Profile
- Bachelor’s degree or higher
- Minimum of 8 years supporting a C-Suite executive—CEO or President preferred—in high-trust, dynamic environments
- A Career Executive Assistant —this is your calling, not a launchpad for something else
Why Elite Candidates Will Be Drawn to This Role
- A rare, high-trust, and high-impact position supporting a CEO in a private, exclusive setting
- Exceptional compensation that aligns with the breadth and depth of strategic and operational expectations
- A uniquely varied role spanning vision alignment, executive coherency, and personal support—offering deep professional reward and influence
Job Tags
Work at office, Shift work,