Job Description

Essential Duties & Responsibilities

Accounts Payable Support (Light AP)

• Enter and code invoices into the accounting system

• Scan, organize, and upload invoice documentation

• Verify approvals and match invoices to purchase orders (when applicable)

• Assist with vendor file maintenance and updates

• Support weekly check run preparation

Accounting Support

• Maintain and organize digital and physical accounting files

• Assist with basic reconciliations and data entry

• Update logs, spreadsheets, and financial trackers

• Prepare packets, reports, and documents for management

• Assist with month-end prep (gathering documents, organizing files, etc.)

• Process incoming mail and route accounting-related items appropriately

Administrative Support (Accounting-Focused)

• Answer phones and route calls related to vendor inquiries or accounting needs

• Manage scanning, filing, and documentation for Accounts Payable and Accounts Receivable

• Assist with document formatting and PDF preparation

• Maintain supply inventory related to accounting workflows

• Support special accounting projects as assigned

Compliance & Recordkeeping

• Ensure all documentation is filed according to company policy

• Maintain confidentiality of financial and vendor information

• Assist with audit prep and internal document reviews

Qualifications

Required

• 1+ year administrative experience (preferably in an accounting environment)

• Basic understanding of Accounts Payable processes

• Strong attention to detail and accuracy

• Proficiency in Microsoft Excel, Word, and PDF tools

• Strong organizational and multitasking abilities

• Ability to follow instructions and meet deadlines

• Professional communication and customer service skills

Preferred

• Experience with Sage 100 Contractor or similar accounting software

• Prior AP or AR support experience

• Strong Excel skills (filters, sorting, basic formulas)

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